Job Description
Join our dynamic team at Coastal Enterprises Inc. as an Office Manager in the heart of Virginia Beach! We're seeking a detail-oriented professional to oversee daily operations, ensure seamless administrative workflows, and create an exceptional work environment. This is a pivotal role for someone who thrives in fast-paced settings and excels at multitasking. Enjoy competitive compensation, comprehensive benefits, and the opportunity to grow with a forward-thinking company.
Responsibilities
- Manage office operations, including supply inventory, equipment maintenance, and facility coordination
- Oversee administrative staff scheduling, performance, and professional development
- Handle confidential HR documentation, onboarding processes, and compliance protocols
- Develop and maintain efficient filing systems (digital and physical)
- Coordinate travel arrangements, meeting logistics, and event planning
- Manage vendor relationships, contracts, and service agreements
- Prepare monthly budget reports and expense tracking
- Implement office safety protocols and emergency procedures
Qualifications
- Bachelor's degree in Business Administration or related field (5+ years experience may substitute)
- 3+ years proven experience in office management or executive administration
- Advanced proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint)
- Strong knowledge of HR best practices and compliance regulations
- Exceptional organizational skills with attention to detail
- Experience managing budgets and vendor contracts
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving and conflict resolution abilities