Job Description
Join our dynamic leadership team as an Executive Assistant at Pioneer Innovations Inc. in Portland's vibrant downtown core. This high-impact role offers the opportunity to support C-level executives while shaping our company's future through exceptional organizational excellence. We're seeking a proactive professional who thrives in fast-paced environments and values discretion, efficiency, and strategic partnership. Enjoy competitive compensation, comprehensive benefits, and a culture that champions professional growth.
Responsibilities
- Complex calendar management across multiple executives with strategic prioritization and conflict resolution
- International and domestic travel coordination including itineraries, accommodations, and expense reporting
- Executive communications management including email triage, confidential correspondence, and stakeholder relations
- Meeting facilitation and minute-taking with follow-up action item tracking
- Project coordination for cross-departmental initiatives with deadline-driven deliverables
- Confidential information handling and sensitive document management
- Process improvement initiatives to enhance team productivity
Qualifications
- 5+ years of executive support experience with C-level executives in tech or corporate environments
- Advanced proficiency in Microsoft Office Suite and scheduling tools (Outlook, Calendly)
- Exceptional written and verbal communication skills with polished business etiquette
- Proven ability to manage competing priorities in high-pressure situations
- Discretion and judgment when handling confidential information
- Experience with international travel logistics and expense reporting
- Proactive problem-solving and adaptability to changing priorities