Job Description
Are you an organized, detail-oriented individual ready to launch a rewarding career in administrative leadership? Horizon Business Solutions is looking for a proactive Entry Level Office Manager to join our dynamic team in San Diego. In this pivotal role, you will be the backbone of our daily operations, ensuring our office runs efficiently while providing top-tier support to our leadership team and clients. We offer a competitive salary, comprehensive benefits, and a clear path for professional growth within the organization.
Responsibilities
- Front Desk Administration: Manage the daily reception area, greet visitors professionally, and direct inquiries to the appropriate departments with a welcoming demeanor.
- Operational Oversight: Oversee the day-to-day operations of the office, including maintaining a clean and organized workspace and managing physical and digital filing systems.
- Communication Hub: Handle incoming emails and phone calls professionally, draft correspondence, and coordinate internal communications to ensure information flows smoothly.
- HR & Onboarding Support: Assist the Human Resources department with the onboarding process of new employees, including preparing orientation packets and tracking paperwork.
- Supply Management: Monitor inventory levels of office supplies and equipment, placing orders as needed to ensure operational continuity without unnecessary waste.
- Event Coordination: Assist in organizing and scheduling company-wide meetings, team building events, and client appreciation functions.
Qualifications
- Education: High school diploma or GED is required; an Associate’s degree in Business Administration or a related field is highly preferred.
- Experience: Previous experience in an administrative or office support role is preferred but not required for this entry-level position.
- Technical Proficiency: Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication Skills: Exceptional verbal and written communication skills with a high level of professionalism and attention to detail.
- Organizational Abilities: Demonstrated ability to multitask, prioritize tasks, and manage time effectively in a fast-paced environment.