Job Description
Are you a driven high school or college student in Houston looking for a prestigious entry-level position?
Apex Executive Services is currently seeking a motivated and organized Executive Assistant to join our dynamic team. This is a unique opportunity for a responsible teen or student to gain hands-on experience in corporate administration, develop professional soft skills, and work in a high-growth environment.
In this role, you will support senior executives by managing schedules, coordinating communications, and ensuring the smooth operation of our office. We value reliability, curiosity, and a strong work ethic above all else.
Responsibilities
- Calendar Management: Schedule and manage the executive's calendar, including booking appointments, coordinating meetings, and sending calendar invites.
- Communication: Handle incoming and outgoing communications, including email correspondence, phone calls, and message relay.
- Meeting Support: Prepare meeting agendas, take detailed minutes, and distribute action items to team members post-meeting.
- Administrative Tasks: Manage incoming mail, package delivery, and basic data entry to support office operations.
- Client Relations: Greet visitors and clients with a professional and welcoming demeanor, ensuring a positive first impression.
- Research & Planning: Assist in basic market research and prepare briefing documents for upcoming projects.
Qualifications
- Age Requirement: Must be at least 16 years old and legally eligible to work in the United States.
- Education: Currently enrolled in High School or College (preferred).
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Organization: Exceptional organizational skills with the ability to multitask and prioritize tasks efficiently.
- Communication: Excellent written and verbal communication skills.
- Reliability: A strong commitment to punctuality and professional conduct.