Job Description
Join our dynamic leadership team as an Entry-Level Executive Assistant and launch your career in executive support! At Pacific Horizon Partners, we're seeking a proactive, detail-oriented professional to provide essential administrative support to our C-suite executives in our stunning San Diego headquarters. This is a rare opportunity to gain hands-on experience in corporate operations, calendar management, and strategic coordination in a fast-paced environment. We offer comprehensive training, mentorship from industry veterans, and a clear path for career growth within our organization. If you're organized, tech-savvy, and eager to learn, this is your chance to build a foundation for a successful administrative career.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare confidential documents, reports, and presentations using Microsoft Office Suite
- Screen and prioritize communications, including emails, calls, and correspondence
- Coordinate cross-departmental projects and track key deliverables
- Manage expense reports, budget tracking, and vendor communications
- Act as primary point of contact for internal and external stakeholders
- Support special events, board meetings, and executive functions
Qualifications
- Associate's degree or equivalent combination of education and experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proactive problem-solving and adaptability in changing environments
- Valid driver's license and reliable transportation