Job Description
Join our dynamic leadership team as an Entry-Level Executive Assistant and launch your career in executive support! We're seeking a motivated individual with no prior experience to provide high-level administrative support to our C-suite executives. This is your gateway to mastering essential business operations in a fast-paced tech-driven environment. At Innovate Tulsa Solutions, we believe in nurturing talent—comprehensive training and mentorship will be provided to ensure your success. If you're organized, tech-savvy, and eager to grow, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare confidential documents, presentations, and reports using Microsoft Office Suite
- Act as the primary point of contact for internal and external stakeholders
- Organize and maintain digital filing systems with strict confidentiality protocols
- Coordinate board meetings, take minutes, and follow up on action items
- Assist with budget tracking and expense report processing
- Support special projects and ad-hoc administrative tasks as needed
Qualifications
- High school diploma or equivalent; bachelor's degree preferred but not required
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to maintain strict confidentiality and handle sensitive information
- Proactive problem-solving mindset with a willingness to learn
- Valid driver's license and reliable transportation
- Must pass background check and drug screening