Job Description
Are you organized, proactive, and ready to launch your career in a fast-paced, dynamic environment? Harbor View Management is seeking a motivated Entry Level Administrative Assistant to join our growing team in the heart of Boston. This is a fantastic opportunity to develop your professional skills while supporting a high-performing department in a prestigious setting.
In this role, you will serve as the face of our office, ensuring smooth operations and providing essential support to senior management. We offer a comprehensive benefits package, including health insurance, paid time off, and a clear pathway for career advancement.
Responsibilities
- Manage incoming calls and route inquiries to the appropriate department with a professional tone.
- Schedule and coordinate complex calendars, meetings, and travel arrangements.
- Maintain and update digital and physical filing systems to ensure data integrity.
- Prepare, proofread, and distribute internal communications, memos, and reports.
- Assist with data entry, expense reporting, and the preparation of weekly metrics.
- Greet guests and visitors, ensuring a welcoming and organized front-desk experience.
- Collaborate with team members to streamline office processes and improve efficiency.
Qualifications
- High school diploma or equivalent; Associate’s degree or certification in Office Administration is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong attention to detail and superior organizational abilities.
- Ability to multitask effectively in a busy, deadline-driven office setting.
- Reliable transportation and a valid driver’s license are preferred.