Job Description
Join Nashville's premier professional services firm as our Executive Receptionist! We're seeking a polished professional to serve as the first point of contact for high-profile clients and executives. This role offers competitive compensation, comprehensive benefits, and a dynamic downtown workspace. What We Offer: Health insurance, 401(k) matching, paid time off, and professional development opportunities. Why You'll Love This Role: Be the face of our thriving organization while honing executive-level administrative skills in a collaborative environment.
Responsibilities
- Manage multi-line phone system with professional call handling and routing
- Coordinate executive calendars, meetings, and travel arrangements
- Oversee visitor protocols including badge issuance and meeting coordination
- Process incoming/outgoing mail, packages, and courier services
- Manage office supply inventory and vendor relationships
- Assist with special projects including event coordination and document preparation
- Maintain confidential records and sensitive information with discretion
Qualifications
- Associate's degree in business administration or equivalent experience
- 3+ years in executive reception or administrative support role
- Expertise in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional communication and interpersonal skills
- Proven ability to multitask in fast-paced environments
- Professional appearance and polished demeanor
- Experience with calendar management software (Calendly, Office 365)