Job Description
Join our dynamic team at Indianapolis Business Center as the first point of contact for high-profile clients and partners. We're seeking a polished Executive Receptionist to manage our front desk operations with exceptional professionalism and warmth. This pivotal role combines administrative excellence with client relationship management in a fast-paced corporate environment. Enjoy competitive benefits, growth opportunities, and a downtown location with easy access to public transport.
Responsibilities
- Manage multi-line phone system and route calls to appropriate departments
- Greet visitors with professionalism and coordinate meeting schedules
- Process incoming/outgoing mail and manage office inventory
- Coordinate executive calendar appointments and travel arrangements
- Maintain reception area appearance and ensure supplies are stocked
- Assist with administrative tasks including data entry and document preparation
- Support office events and coordinate catering services
Qualifications
- 3+ years of corporate receptionist or front desk experience
- Exceptional communication and interpersonal skills
- Proficiency with Microsoft Office Suite and scheduling software
- Ability to multitask in a fast-paced environment
- Professional demeanor with polished business attire
- Strong organizational skills with attention to detail
- Ability to handle confidential information with discretion
- Valid Indiana driver's license and reliable transportation