Job Description
Join our prestigious financial services firm in the heart of San Francisco as the face of our organization. We're seeking a polished Executive Receptionist to deliver exceptional first impressions while supporting our executive team with seamless administrative operations. This hybrid role offers competitive compensation, comprehensive benefits, and opportunities for career growth in a dynamic environment.
Responsibilities
- Manage executive calendar coordination and meeting logistics across 15+ executives
- Handle multi-line phone system with 50+ daily calls and precise message routing
- Oversee visitor protocol including badge issuance, meeting coordination, and concierge services
- Coordinate high-level executive travel arrangements and expense reporting
- Manage front desk operations including mail processing, supply inventory, and facility requests
- Support administrative projects with document formatting, data entry, and report compilation
- Maintain security protocols including visitor screening and sensitive document handling
Qualifications
- 3+ years of executive-level receptionist or high-volume administrative experience
- Expert proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication with multi-cultural awareness
- Discretion handling confidential information in regulated financial environment
- Proven ability to manage competing priorities with calm professionalism
- Associate degree or equivalent professional certification required
- Advanced knowledge of SF Bay Area business etiquette and logistics