Job Description
Join Baltimore Innovations Group as an Entry-Level Administrative Assistant and launch your career in a dynamic, growth-oriented environment. We're seeking organized, tech-savvy individuals to support our executive team and ensure seamless office operations. This is a fantastic opportunity to develop administrative skills while working alongside industry leaders in Baltimore's thriving business district. Enjoy competitive benefits, professional development opportunities, and a collaborative workplace culture that values innovation and excellence.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Maintain organized digital and physical filing systems for confidential documents
- Assist with onboarding new hires and prepare orientation materials
- Coordinate office inventory, supply orders, and equipment maintenance
- Support departmental projects through data entry, report preparation, and document formatting
- Facilitate smooth office operations by managing mail, deliveries, and vendor communications
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to multitask and prioritize in a fast-paced environment
- Discretion in handling confidential information
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Positive attitude and willingness to learn new systems and procedures