Job Description
Join our award-winning team at Pacific Coast Innovations as we revolutionize sustainable technology solutions. We're seeking a detail-oriented Executive Administrative Assistant to support our C-suite executives and drive operational excellence. This hybrid role combines in-office collaboration with flexible remote work options, offering a competitive benefits package including health insurance, 401(k) matching, and professional development stipends. Our modern downtown Long Beach office features panoramic harbor views and a collaborative workspace culture focused on innovation and work-life balance.
Responsibilities
- Manage complex executive calendars, travel arrangements, and meeting logistics across multiple time zones
- Prepare and edit confidential documents, presentations, and reports using Microsoft Office Suite
- Coordinate cross-departmental projects and serve as primary liaison between executives and internal/external stakeholders
- Oversee office operations including vendor management, supply procurement, and facility maintenance
- Implement digital filing systems and maintain accurate confidential records and databases
- Act as first point of contact for executive communications, filtering inquiries and prioritizing requests
- Support budget tracking, expense report processing, and invoice reconciliation
Qualifications
- Associate's degree or equivalent combination of education and experience (Bachelor's preferred)
- Minimum 3 years of executive-level administrative support experience
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with proven ability to manage competing priorities
- Discretion handling confidential information and sensitive executive matters
- Strong written and verbal communication skills with polished business etiquette
- Experience with project management tools (Asana, Trello, or similar)
- Proven ability to work independently with minimal supervision in a fast-paced environment