Job Description
Join our award-winning team as an Executive Administrative Assistant at Apex Solutions Group! We're seeking a highly organized professional to support our C-suite executives in a dynamic corporate environment. This pivotal role combines strategic calendar management with high-level project coordination, offering exceptional growth opportunities in Indianapolis' thriving business district.
Enjoy competitive benefits including health insurance, 401(k) matching, and professional development stipends. Our downtown headquarters features modern amenities and a collaborative culture that values work-life balance. If you excel at anticipating executive needs and thrive in fast-paced settings, we want to hear from you!
Responsibilities
- Manage complex executive calendars, prioritize appointments, and coordinate cross-departmental meetings
- Prepare confidential correspondence, presentations, and executive reports using Microsoft Office Suite
- Coordinate international/domestic travel arrangements, itineraries, and expense reports
- Act as primary point of contact for internal/external stakeholders with polished communication
- Lead onboarding processes for new hires and maintain comprehensive departmental records
- Manage office budget, procurement processes, and vendor relationships
- Support special projects including event planning and process improvement initiatives
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 5+ years of executive support experience in corporate or professional services
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with polished professionalism
- Proven ability to handle confidential information with discretion and integrity
- Expertise in calendar management, travel coordination, and expense processing
- Strong problem-solving skills with ability to anticipate executive needs proactively