Job Description
Join our dynamic team immediately! We're seeking a highly motivated Administrative Assistant to start tomorrow at our downtown Chicago headquarters. This urgent opportunity offers competitive pay and a chance to showcase your organizational skills in a fast-paced environment. Ideal for candidates ready to hit the ground running and contribute to our operational success from day one.
Responsibilities
- Manage daily calendars and coordinate complex meeting schedules
- Process invoices and maintain accurate financial records
- Handle incoming communications and prioritize executive correspondence
- Prepare detailed reports and presentations using MS Office Suite
- Coordinate travel arrangements and logistics for team members
- Support onboarding processes for new temporary staff
- Assist with vendor relations and procurement activities
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office (Excel, Word, PowerPoint)
- Exceptional time management and multitasking abilities
- Strong written and verbal communication skills
- Ability to start immediately upon offer acceptance
- Experience with scheduling tools (Calendly, Outlook)
- Detail-oriented with high accuracy in data handling
- Valid Illinois driver's license (required for occasional errands)