Job Description
Join our dynamic team in Houston as a key Administrative Assistant supporting executive operations. We're seeking a proactive professional to streamline workflows, enhance team efficiency, and deliver exceptional administrative support in a fast-paced environment. Enjoy competitive compensation, comprehensive benefits, and career growth opportunities in Texas' thriving energy sector.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Oversee office operations including supply inventory, equipment maintenance, and vendor relations
- Serve as primary point of contact for internal/external communications via phone, email, and chat
- Coordinate departmental meetings, events, and training sessions with meticulous attention to detail
- Process expense reports, invoices, and purchase orders ensuring financial accuracy
- Maintain digital filing systems and ensure compliance with record-keeping protocols
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years progressive administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication skills with polished professional demeanor
- Experience handling confidential information with discretion and integrity
- Proven ability to adapt quickly to changing priorities and work independently