Job Description
Join our dynamic team at Tulsa Innovations Group as an Administrative Assistant and become the backbone of our fast-paced operations! We're seeking a highly organized professional to provide exceptional administrative support to our executive team and departments. This role offers growth opportunities in a collaborative environment with competitive benefits and a commitment to work-life balance. If you thrive in detail-oriented settings and excel at streamlining processes, we want to meet you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Handle incoming communications, including calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Oversee office inventory, procurement, and vendor relationship management
- Coordinate meetings, take minutes, and follow up on action items
- Maintain digital and physical filing systems with strict confidentiality protocols
- Support onboarding processes and assist with HR administrative tasks
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years of progressive administrative support experience
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Proven ability to manage competing priorities in a deadline-driven environment
- Discretion and confidentiality when handling sensitive information
- Experience with office management software (e.g., Asana, Trello)