Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant in the heart of Virginia Beach! We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This is a full-time, on-site position offering competitive compensation, comprehensive benefits, and a collaborative work environment. If you thrive in fast-paced settings and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications, including calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Oversee office supplies inventory and procurement processes
- Coordinate travel arrangements and expense reports for team members
- Maintain confidential records and ensure data security compliance
- Support onboarding processes for new hires
- Assist with special projects as assigned by leadership
Qualifications
- Associate's degree or equivalent combination of education and experience
- 3+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Experience with calendar management and scheduling tools
- Knowledge of office management systems and procedures