Job Description
Join our dynamic team at Pacific Northwest Innovations as a key Administrative Assistant in the heart of Portland's vibrant business district. We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This is a full-time, on-site position offering competitive compensation and growth opportunities in a collaborative environment. If you excel at multitasking, communication, and problem-solving, we encourage you to apply.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit correspondence, reports, and presentations with meticulous attention to detail
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Serve as primary point of contact for internal and external communications
- Organize and maintain digital filing systems with strict confidentiality protocols
- Assist in onboarding new hires and coordinate training sessions
- Support project coordination through documentation and progress tracking
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with proven ability to prioritize tasks
- Strong written and verbal communication abilities
- Experience with calendar management and travel coordination
- Ability to maintain confidentiality and exercise discretion
- Knowledge of office equipment (printers, scanners, video conferencing)
- Proactive problem-solving approach with adaptability to changing priorities