Job Description
Are you a high-achieving high school student looking to jumpstart your career in a dynamic corporate environment? Apex Executive Services is seeking a motivated and organized Executive Assistant Intern to join our growing team in San Jose. We offer a unique opportunity to work closely with senior leadership, gaining invaluable professional experience while maintaining a flexible schedule that fits around your studies.
In this role, you will serve as the right hand to our executive team, ensuring seamless operations and professional growth. We value initiative, digital proficiency, and a proactive attitude. If you are ready to learn the ropes of high-level office management in one of Silicon Valley's most vibrant hubs, we want to meet you.
Why Join Us?
- Mentorship: Work directly with experienced professionals who are invested in your development.
- Modern Tech: Utilize the latest tools and software to manage complex schedules and communications.
- Flexible Hours: Designed to accommodate your academic commitments.
- Premium Pay: Competitive hourly rates reflecting the responsibility of the role.
Key Responsibilities:
Manage and organize complex calendars, scheduling meetings and appointments with precision.
Screen and prioritize incoming communications, including email and phone calls, ensuring timely responses.
Prepare detailed itineraries, book travel arrangements, and manage expense reports.
Organize and maintain both physical and digital filing systems for easy retrieval.
Assist with light research, data entry, and preparing presentation materials.
Run essential errands and provide logistical support for company events.
Ensure a polished and professional appearance of the executive workspace.
Responsibilities
- Manage complex calendars and schedule appointments with precision.
- Screen and prioritize incoming emails and phone calls.
- Prepare detailed itineraries and handle travel arrangements.
- Organize digital and physical files for efficient retrieval.
- Assist with light research and data entry tasks.
- Run essential errands and provide support at company events.
Qualifications
- Currently enrolled in High School or equivalent (Age 16-19).
- Proficient in Microsoft Office Suite and Google Workspace.
- Excellent written and verbal communication skills.
- Strong attention to detail and organizational abilities.
- Ability to work flexible hours and maintain strict confidentiality.
- Valid driver’s license and access to a vehicle is a plus.