Job Description
Join our dynamic team at Oakland Innovations Group as an Executive Administrative Assistant! We're seeking a highly organized professional to support our executive team in a fast-paced, mission-driven environment. This pivotal role combines operational excellence with strategic support, offering growth opportunities in one of Oakland's most vibrant business districts. If you thrive in collaborative settings and excel at turning chaos into clarity, we want you on our team.
Responsibilities
- Manage complex executive calendars, scheduling meetings, and prioritizing conflicting demands
- Coordinate international and domestic travel arrangements with meticulous attention to detail
- Prepare confidential correspondence, reports, and presentations using advanced Microsoft Office Suite
- Serve as primary point of contact for internal and external stakeholders with polished communication skills
- Oversee office operations including supply inventory, equipment maintenance, and vendor relationships
- Manage expense reports, budget tracking, and financial documentation with precision
- Lead onboarding processes and training for new administrative staff members
Qualifications
- Minimum 3 years' executive administrative support experience in corporate or nonprofit settings
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills with professional demeanor
- Proven ability to handle sensitive information with absolute discretion and confidentiality
- Advanced calendar management and meeting coordination across multiple time zones
- Bachelor's degree in Business Administration or related field preferred
- Experience with CRM systems (Salesforce) and project management tools (Asana, Trello)