Job Description
Are you looking to kickstart your career in a dynamic, fast-paced environment? Horizon Office Services is currently seeking a highly organized and proactive Entry-Level Administrative Assistant to join our growing team in San Antonio, Texas. We pride ourselves on fostering a culture of growth, respect, and excellence, offering you the perfect platform to develop your professional skills.
In this role, you will be the backbone of our daily operations, supporting senior leadership and ensuring smooth workflow across departments. If you are a self-starter who thrives on organization and enjoys solving problems, we want to meet you.
Responsibilities
- General Office Management: Handle front-desk duties, including greeting visitors, answering multi-line phones, and managing incoming and outgoing mail.
- Scheduling & Coordination: Manage calendars, schedule meetings, arrange travel itineraries, and coordinate conference room bookings.
- Data Entry & Documentation: Maintain accurate electronic and physical records, prepare presentations, and draft correspondence with a high degree of accuracy.
- Inventory & Supplies: Monitor office supply levels, place orders, and manage inventory for company equipment and materials.
- Customer Support: Assist clients and employees with inquiries, providing professional and courteous assistance at all times.
- Project Assistance: Support various departmental projects by conducting research, compiling reports, and preparing materials as needed.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or certificate in Business Administration is a plus.
- Experience: 0-2 years of experience in an administrative role or internship; fresh graduates are encouraged to apply.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM software is preferred.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Exceptional attention to detail and the ability to multitask effectively in a busy environment.
- Soft Skills: Strong problem-solving abilities, reliability, and a positive attitude.