Job Description
Join our dynamic team at Pacific Business Solutions as an Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to support our executives and maintain seamless office workflows. This is an immediate opportunity to grow your career in a supportive environment with competitive benefits.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications including calls, emails, and correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare reports, presentations, and other confidential documents
- Coordinate office operations including inventory management and vendor relationships
- Assist with onboarding processes and new employee orientation
- Support departmental projects with data entry and documentation
Qualifications
- Minimum 3 years of administrative assistant or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Proven experience handling confidential information
- Associates degree or equivalent professional certification preferred
- Ability to work independently with minimal supervision
- San Diego local candidates strongly preferred