Job Description
Join our dynamic team at Innovate Solutions Group as an Administrative Assistant and become the backbone of our operations in Oklahoma City. We're seeking a highly organized professional to support our executives and ensure seamless office functionality. This hybrid role combines in-office collaboration with remote flexibility, offering a competitive salary package and growth opportunities in a fast-paced environment.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Prepare, edit, and distribute professional correspondence and reports
- Oversee office supply inventory and vendor relationships
- Coordinate meetings, including agenda preparation and minute-taking
- Maintain confidential records and ensure data security compliance
- Assist with onboarding processes and new employee orientation
- Handle incoming communications and triage inquiries appropriately
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Asana, Trello)
- Ability to multitask and prioritize in deadline-driven environments