Job Description
Are you looking for a flexible Part-Time opportunity in Chicago, IL?
We are currently seeking a highly organized and proactive Administrative Assistant to join our team on a Direct Hire basis. This is an urgent hiring need, and we are looking to fill this position immediately for the right candidate.
Why Join Us?
- Direct Hire: No temporary agencies, just a direct career path.
- Urgent Start: Begin your new role as soon as this week.
- Modern Environment: Work in a collaborative, tech-forward office in downtown Chicago.
If you thrive in a fast-paced environment and possess excellent communication skills, we want to hear from you today.
Responsibilities
- Manage Incoming Communications: Filter and respond to emails, phone calls, and client inquiries in a professional and timely manner.
- Calendar & Scheduling: Coordinate complex calendars, schedule meetings, and arrange travel logistics for department leadership.
- Data Management: Maintain accurate digital and physical records, including filing systems and client databases.
- Office Operations: Assist with office supply management, order processing, and general facility upkeep.
- Report Preparation: Compile weekly reports and presentation materials for management review.
- Event Coordination: Assist in organizing internal team-building events and client meetings.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Experience: Minimum of 1-2 years of administrative or office support experience.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Communication: Excellent written and verbal communication skills with a polished telephone manner.
- Reliability: Must be punctual and able to commit to a part-time schedule.
- Problem Solving: Ability to troubleshoot basic office equipment and resolve administrative issues independently.