Job Description
Join our dynamic team at Oakland Innovations Group as an Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to support our executive team and ensure seamless day-to-day operations. This is an immediate opportunity to grow your career in a supportive environment with competitive benefits and career advancement potential.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange complex travel itineraries
- Handle confidential information with discretion and maintain secure document management systems
- Process invoices, expense reports, and financial documentation with precision
- Serve as primary point of contact for internal and external communications
- Coordinate office operations, including supply inventory and vendor relationships
- Prepare professional correspondence, presentations, and reports using MS Office Suite
- Support special projects and initiatives requiring administrative coordination
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Proven experience managing multiple priorities and deadlines
- Associate's degree or equivalent professional certification required
- Experience with scheduling tools (Calendly, Doodle) and office management software