Job Description
Join our dynamic team as an Administrative Assistant at Boston Executive Solutions! We're seeking a highly organized professional to support our executive leadership with exceptional administrative support. This immediate hire opportunity offers competitive compensation and a collaborative work environment in the heart of Boston's Financial District. If you thrive in fast-paced settings and possess outstanding communication skills, we encourage you to apply today.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit professional correspondence, reports, and presentations
- Oversee office operations including supply inventory, equipment maintenance, and vendor management
- Act as primary point of contact for internal and external stakeholders
- Coordinate meetings and events, including logistics and minute-taking
- Maintain confidential records and ensure compliance with data protection protocols
- Support departmental projects with research, data compilation, and presentation preparation
Qualifications
- Minimum 3 years of administrative support experience in a corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Proven ability to manage multiple priorities in a fast-paced setting
- Associate's degree or equivalent professional certification required
- Experience with calendar management and travel coordination systems
- Discretion and ability to handle sensitive information with professionalism